Retreat Terms & Conditions
The terms and conditions apply to any retreat participant or host. By participating in a retreat, the participant, host, or team member of the host agrees to the applicability of these terms and conditions.
Cycle Seeds may amend these terms and conditions at any point in time.
1. Retreat participant payment & cancellation policy
1.1 Retreat price
The price for each retreat can be found on the Cycle Seeds website and is listed in the domestic currency of the host.
For a participant to reserve a retreat, Cycle Seeds requires the participant to make one of the following non-refundable payment options as indicated on their site.
1.3 Retreat participant deposit
A non-refundable deposit will secure the participant's seat with the remaining balance due:
(A) early bird rate 120 days before the start date
(B) standard rate 45 days before the start date
1.4 Early bird full payment
Domestic retreat participants are required to pay the full early bird price 45-days before the retreat start date. International retreat participants are required to pay the full early bird price 120-days before the retreat starting date to secure the early bird rate shown on our website.
1.5 Standard payment
Domestic retreat participants are required to pay the full standard price 14-days before the retreat start date. International retreat participants are required to pay the full standard price 45-days before the retreat start date.
1.6 Bookings close
All retreat bookings close 14 days before the retreat starting date.
1.7 Payment methods
Payments can be made online using Mastercard, Visa, European debit cards, PayPal, or a bank transfer.
1.8 Cancelation policy
All payments made to our business account are non-refundable and cancellation leads to the loss of all funds paid. Cycle Seeds will issue an Insurance Claim Letter for all medical, death in the family, accidents, and/or natural disasters stopping the participant from traveling.
2. Retreat minimum bookings
2.1 For the retreat to proceed, there need to be a minimum of 8 participant bookings.
3. Retreat maximum bookings
3.1 Retreat maximum capacity is 14 participants. The total number of participants and the hosts is 16.
4. Cancellation policy
4.1 Cancellation policy for a participating guest
All payments made to our business account are non-refundable. Cycle Seeds will issue an Insurance Claim Letter for all medical, death in the family, accidents, and/or natural disasters that may prevent the participant from traveling.
4.2 Cancellation policy if Cycle Seeds cancels
If Cycle Seeds cancels the retreat for any reason, the participants will be reimbursed 2-10 weeks after the cancellation date, or the participant can select a credit note for the total amount paid.
5. Travel insurance, travel documents and immunisations
5.1 Cycle Seeds requires all participants to purchase/hold travel insurance with optional pandemic coverage on the same day as the retreat payment.
5.2 Travel documents and immunisations
Cycle Seeds advises each participant and host to obtain all required travel documents, including Visas, passports, insurance, immunisations, and any other documents required for travel.
Cycle Seeds takes no responsibility for entry, entry requirements, or other information that is required by law, or individual jurisdictions, for travel to and from your selected retreat destination. It is the participant's responsibility to visit the travel doctor well in advance of their selected retreat to ensure the participant has the correct immunizations.
Cycle Seeds provides all necessary pre-retreat documentation for participants to successfully arrive at, and enjoy their retreat. This information will be delivered to each participant via email.
6.1 By making payment to the Cycle Seeds business account, the participant fully understands, has read, and agrees to the booking terms and conditions.
6.2 The participant accepts all risks and hereby indemnifies and releases Cycle Seeds, the trip leader, their agent(s) affiliations, sponsors, promoters, and any person or body directly and indirectly associated with Cycle Seeds, against all liability (including liability for their negligence and the negligence of others directly or indirectly associated with Cycle Seeds) claims, demands and proceedings arising out of or connected with my participation in this activity.
6.3 The participant accepts that Cycle Seeds, the trip leader, and/or other staff are not liable for lost or stolen property.
6.4 The participant acknowledges that participating in the retreat may involve a risk of serious injury or even death from various causes, including but not limited to overexertion, dehydration, accidents, food, animals, people, and the surroundings.
6.5 The participant attests that He or She is physically fit to participate safely in the retreat and that a qualified medical practitioner has not advised otherwise.
6.6 The participant is not aware of any medical condition, injury, or impairment that will be detrimental to their health if He or She participates in the retreat. If the participant becomes aware of any medical condition, injury, or impairment that may be detrimental to their health, the participant will inform the trip leader, and/or staff will be immediately informed.
By continuing to participate in this retreat, the participant accepts the risks despite these conditions and will continue to be subject to the terms of this agreement.
6.7 The participant acknowledges this retreat includes accommodation. In doing so the participant acknowledges and accepts to stay at the accommodation at their own risk.
6.8 The participant acknowledges that photographs and/or videos will be taken during the retreat.
6.9 The participant accepts that any photographs and/or videos taken during the retreat may be used on social media or for the marketing of Cycle Seeds.
6.10 The participant certifies that He or She is 18 years or older and has read this document and fully understands it. OR, as a parent or guardian of the participant, agree to the above for the participant and on behalf of the participant.
If you have any questions regarding our Terms and Conditions please send your email to email@example.com.